Faculty-Led Program Important Information

All faculty-led programs require that the student is in good academic and disciplinary standing, and meet all pre-requisites for the specific courses abroad. The student must also complete all necessary application and supplemental documents required by the program and comply with all deadlines. 

Occasionally, programs may have other requirements depending on the particular circumstances such as physical condition, academic classification, interviews, etc. If a program does have these specific requirements, they will be stated in the program's online brochure.

The following withdrawal and refund policies apply to Education Abroad program fees only. Tuition is refunded according to the refund schedule provided on the Texas State Student Business Services (SBS) webpage.

Student Withdrawal 

A student who wishes to withdraw from their Education Abroad program must complete and submit the Withdrawal Request Form (hyperlink to form—one form, not dependent on term). In all cases, the application fee will not be refunded to the student. However, depending on the date you withdraw, you may get a portion of your fees you paid, outside of the application fee, returned. 

Spring 2025 Faculty-Led Programs Withdrawal Schedule

All student withdrawals will be subject to withdrawal fees according to the following schedule: 

Summer 2025 Faculty-Led and Summer Hub Programs Withdrawal Schedule 

All student withdrawals will be subject to withdrawal fees according to the following schedule: 

When a student withdrawal occurs, Education Abroad will report the applicable charges to SBS which will then be added to the student's Texas State tuition bill. It is important to understand that failure to resolve any outstanding balances will result in a registration hold or graduation hold. 

The above scenario is also applicable in the event that a student does not officially report their decision to withdraw to Texas State Education Abroad, but decides not to participate and/or stops responding to program requirements such as submitting forms or attending pre-departure orientations.

Involuntary Student Withdrawal 

Students dismissed from a program may lose all academic credit and will remain responsible for all program and tuition fees. Dismissed students will not be eligible for any refunds associated with their participation in the Education Abroad program. 

Program Cancellation by Texas State

Texas State may cancel a program at any given time for unforeseen circumstances, even when a program has already started, and students are abroad. Should a program be canceled, Texas State will collaborate with all our program providers and seek the maximum refunds possible. Students should regularly check the Texas State Education Abroad website for updates regarding the status of the programs.

Trip Insurance

While the university provides health and travel assistance insurance coverage for all students traveling abroad, it is strongly recommended that participants purchase travel insurance to cover students from personal financial loss due to program or flight cancellations, trip interruptions, illness or injury, or any unforeseen changes in travel plans. Texas State will not be able to reimburse students for any expenses related to airfare, passport cost, etc. even if the program has been canceled by Texas State.

Appeal Requests 

Texas State University is committed to providing students with the opportunity and resources to appeal requests for program fee refunds due to valid reasons beyond a student’s control. Appeal requests must be submitted within four weeks of the official withdrawal date. Appeal requests must follow under one of two categories listed below. Appeal requests not related to these two categories will not be granted. 

• Medical: This category is for a serious Illness or injury that develops after the student has committed to the program and thus will prevent the student from participating in their study abroad program. The medical withdrawal policy covers both physical health and mental health difficulties. A letter from an attending physician or a licensed counselor must accompany this request. 
• Compassionate: This category is for those situations when extraordinary personal reasons occur, not related to the student’s personal physical or mental health. For example: care of seriously ill family member, death in the student’s immediate family, military duty, or unanticipated financial hardship. Relevant documents will be needed to support this appeal request. 

Once an appeal request is made, the Education Abroad Office will review the request and supporting documentation in order to render a decision within five (5) business days. If the decision is to approve the request, the student will be notified of the decision and amount that could be given back via email. Note: Appeals are not guaranteed to be approved. 

To proceed with your appeal, please fill out the Appeal Request Form here.